JOB POSTINGS  /

DATA MANAGEMENT SPECIALIST

The Civilians' seek a Database Management Specialist (DMS) to analyze, clean and organize existing data, support Civilians' staff with migration to a new CRM System, support implementation of CRM and facilitate training.

The DMS will begin work between February 15 and March 1, 2016 and support the Civilians Database upgrade through June 2016. Ideal candidates will be able to spend at least one day, per work week, at the Civilians' administrative offices working with Civilians' Staff.

Responsibilities:

I. Data Management/ Oversight

  • Extract and consolidate all data sources.
  • Identify and outline strategy to clean all data sources.
  • Identify various markers/ flags for existing constituents.

    II. Migration

  • Work with CRM provider and Civilians' Staff to identify all customizations and update appropriate data with those tags.
  • Work with CRM Provider to successfully format data for migration.

  • Work with CRM Provider and Civilians' Staff to test completed migration and check for inconsistencies and errors in data.

    III. Implementation/ Training

  • Work with Civilians' Staff to set up standard practices, create a guide book and implement training programs.

    Qualifications:

  • Familiarity with operations of small/medium sized non-profit theatres or organizations.
  • Experience with CRM systems or related tools and technology preferred.
  • Prior experience with Microsoft Access preferred.
  • Knowledge of non-profit fundraising and communications preferred.
  • 1 year of administrative experience required.
  • Ability to be self-directed and work independently, and be a team player.
  • Ability to work remotely and availability to work hours in Civilians' Brooklyn administrative offices.

    Please email cover letter and resume with references to info@thecivilians.org. Please put 'Database Management Specialist' in the subject line. No phone calls please.

    The Civilians is an equal opportunity employer dedicated to diversity. Individuals from underrepresented groups are strongly encouraged to apply.

    INTERNSHIPS

    Applications for internships are accepted on a rolling basis and must be received by the following deadlines:

    April 1 for all summer internships
    August 28 for fall internships
    December 1 for all spring internships

    We currently have openings for an Artistic Intern, Arts Management Intern, and Editorial Intern. Each position carries a commitment of 3 to 6 months, with a minimum of 20 hours per week. School credit and a travel stipend are available for all three positions. See below for specific requirements.

    To apply, please send your cover letter, resume, and a completed application form to admin@thecivilians.org.

    ARTISTIC INTERN

    The Artistic Intern will work directly with the Artistic Director and Artistic Associate on current and upcoming artistic projects. Responsibilities include:

  • Assist the Artistic Director in preparation for upcoming productions.

  • Organize interview and artistic databases.

  • Act as a liaison between the Artistic Director and other artists working with the company.

  • Help organize readings and workshops.

  • Provide general office support to the Artistic Staff.


  • Ideal candidates will be extremely detail oriented, an independent worker, and confident in taking initiative.

    ARTS MANAGEMENT INTERN

    The Arts Management Intern will support the Managing Director and Development and Communications Manager on day-to-day management and administration. Responsibilities include:

  • Support all development initiatives, both individual and institutional, encompassing donor relations, organizing and executing fundraising appeals, researching and editing grant proposals, and special events.

  • Enhance communications initiatives through the creation of content for social media and blogs, the organization of mailing lists, and long-term communications planning.

  • Offer general administrative support to staff.


  • Proficiency in Microsoft Office Suite (or comparable) and understanding of current social media platforms is required.
    Experience using Adobe Photoshop and Illustrator, video editing, and knowledge of html is preferred, but not required.

    Ideal candidates will work well independently, possess an exceptional attention to detail and outstanding communication skills, and have a passion for the arts with a direct interest in learning about all facets of arts management and administration.

    EDITORIAL INTERN

    The Editorial Intern will work with the Editorial and Artistic Associates to support the Civilians' digital platform Extended Play.

    The Civilians' Extended Play is an online platform for creative and critical discourse emerging from investigative theater and performance. It features documentation, interviews, essays, video, and audio about artists - both American and international - who work at the dynamic intersection of art and life. With content that explores creative process, community, and new innovations in storytelling, Extended Play seeks to provide richer, more in-depth interaction that goes beyond the theater.

    Responsibilities include:

  • Support the creation and editing of content for the site, from start to finish.

  • Assist in responding to pitches and submissions.

  • Fact-check content.

  • Assist in publicity for web articles.

  • Build opportunities for online discussion and community engagement.

  • Ideal candidates will possess excellent writing and editing skills, excellent organizational skills, and be knowledgeable about and active on social media platforms.

    Experience in journalism or related field and/or theater, knowledge of investigative theater/performance and social practice, experience with Word Press, and video/audio editing skills are preferred, but not required.

    VOLUNTEERS

    We are also always seeking qualified volunteers, so if you have any interest in helping out, please send your resume and cover letter to KC Luce, Development and Communications Manager at kc@thecivilians.org.